Internships | Newberry

Internships

A conservation intern working on book binding.

A conservation intern working on book binding.

The Newberry offers internships in most of its departments. Newberry interns benefit professionally and intellectually from challenging work assignments as well as participation in the library’s lively community of scholars. Interns are supervised individually by Newberry staff members, who serve as mentors and insure that the internship has a robust educational component. In addition to their individual assignments, interns learn about other dimensions of the Newberry through group presentations, tours, and events such as the weekly colloquium. At the colloquium, the Newberry community gathers to hear an informal talk, usually focused on the collections or a current research project within the Newberry, followed by discussion and accompanied by refreshments.

Internships may last from one month to one year, and require from seven to 35 hours per week. In most cases, hours can be arranged flexibly. Undergraduates and graduate students in the humanities, social sciences, library and information science, performing arts, journalism, communications, marketing, graphic design, and museum studies, as well as postgraduates with backgrounds in these fields, may apply for available internships. Please refer to the individual internship descriptions for the specific qualifications for each position.

If you would like to be considered for more than one internship, you only need to submit one application. In your cover letter, please specify the internship(s) for which you are applying, in order of preference.

These opportunities are unpaid (unless stated otherwise), however, many previous interns have earned academic credit for their Newberry experience.

Send résumé and cover letter combined in one PDF or word document.

Please submit your application by email to internships@newberry.org, addressed to:

Internship Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

No phone calls please.

The application deadlines for internships are as follows:

March 15 – for summer internships (May-August)
September 10 – for fall internships (September-December)
Extended to January 19 – for winter/spring internships (January-April)

A full listing of summer internship opportunities will be posted by the end of January.

Current Opportunities

Conservation Internship

Development Internship

Digital Projects Internship (Photography)

Events Internships

Raphael Tuck and Sons Postcards Digital Initiatives Internship

Events Internship - 3 months

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with event coordination, planning, administrative tasks, working with clients and caterers, maintaining a supply of sales brochures, answering phone and email inquiries and maintaining event inventory and déco.; The intern may also be asked to serve as a back-up for public and group tours, set up and break down refreshments for Library related events, and promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree in progress or completed
  • Friendly and professional demeanor
  • Ability to work as part of a team as well as independently

Schedule: 10 – 15 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends.

Long Term Events Internship: 6 months – 1 year

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with administrative tasks, maintaining a supply of sales brochures, answering phone inquiries, email inquiries, assisting with invoicing and file maintenance, maintaining event inventory and décor, planning, working with clients, caterers, and event vendors, assist with event coordination, including set-up and break-down of refreshments for Library related events; The long term intern will be expected to serve as a back-up for public and group tours, as well as learn the Newberry History to serve as rotating Tour Docent. The long term intern will also be expected to become familiar with rental Information to promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree completed
  • Friendly and professional demeanor
  • Ability to work as part of a team as well as independently

Schedule: 15 - 25 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends. Internship can begin anytime between January and May, and the manager will work with the identified candidate to establish the ideal duration of the internship.

Raphael Tuck & Sons Postcards Digital Initiatives Internship

Department: Digital Initiatives and Services

Summary: Under the supervision of Newberry staff, Tuck Digital Initiatives Interns will participate remotely in a crowdsourced metadata transcription project developed by the Newberry Digital Initiatives team. Interns will use digital tools to identify and transcribe metadata elements from digitized postcards and assign topical and geographic headings to provide subject access. Once completed, the information generated will be repurposed to create item-level metadata records for publicly-accessible digital collections.

Learning Potential: Interns will be given the chance to enrich coursework by participation in an innovative digital transcription project. Interns will gain practical experience in digital and special collections while working with digital tools and crowdsourcing technologies, including the open-source platform Zooniverse Project Builder. Interns will gain greater familiarity with metadata standards such as Dublin Core, LCTGM, and FAST and learn how crowdsourced data is repurposed for standardized metadata. A lesson plan with suggested readings, additional tasks, and video tutorials are available to supplement transcription work.

Qualifications:

  • Enrollment in MLS/MLIS graduate program
  • Ability to work remotely
  • Interest in digital libraries, special collections, and crowdsourcing technologies

Schedule: A minimum of six weeks, working five to ten hours a week, to be determined by the intern and supervisor. Internship can begin at any time and work is to be completed remotely.

Development Internship

Department: Development

Summary: Under the supervision of the Annual Giving Manager, the Development intern will assist in the day-to-day tasks of the Development office, including donor research, data analysis, event preparation, donor acknowledgement, filing, and data entry. The intern will also provide support for the 2017 Book Fair, assisting with volunteer scheduling, volunteer shift data entry, and soliciting vendors for donations. The intern may also be asked to help contribute to the online presence of the Newberry, with specific focus on Book Fair and fundraising efforts. Self-directed projects based on the intern’s individual interests and experience will also be encouraged.

Learning Potential: The Development intern will become familiar with all aspects of non-profit fundraising, from Annual Fund and data management to events and volunteer management. The position is an excellent opportunity to learn about the administrative side of the library, and how the efforts of the Development office are supported by and enhance the other programs at the Newberry. The intern will also learn the basics of the Raiser’s Edge database system.

Qualifications:

  • Bachelor’s degree completed or in progress
  • Ability to work as part of a team as well as independently
  • Data entry experience with a strong attention to detail
  • Strong communications skills, both written and verbal
  • Friendly and professional demeanor

Schedule: 10 – 35 hours a week, to be determined by the intern and supervisor. The Development Office typically operates from Monday – Friday from 9 am – 5 pm. The intern should be available to work during the evenings and weekend days of Book Fair (Wednesday, July 25 – Sunday, July 29).

Digital Projects Internship (Photography)

Department: Digital Initiatives and Services

Summary: The intern will assist the Digital Imaging Services Manager and the Newberry Photographer with digital photography of the Newberry’s collections (including rare and valuable books, manuscripts, music, maps, artwork, and photographs) for digital projects, exhibitions, and researcher orders. The intern will also be responsible for file naming tasks and entering basic metadata at the time of image capture, assist with administrative tasks related to the operation of the department, and other tasks as needed.

Learning Potential: The intern will gain practical, hands-on experience with copy stand photography. They will improve their knowledge of Adobe Photoshop and learn to use the digital imaging software designed for rapid capture of entire bound volumes. The intern will have a unique opportunity to see the workings of a busy Digital department and participate in the digitization process from image capture through publication.

Qualifications:

  • Experience with photography and basic familiarity with Adobe Photoshop required;
  • Some familiarity with image management databases desirable, but not required;
  • Must be able to work a minimum of 14 hours per week up to 21 hours per week for 8-12 weeks (21 hours per week/12 weeks preferred).

Schedule:14 - 21 hours a week, for 8-12 weeks, to be determined by the intern and supervisor.

Conservation Internship

Department: Conservation

Summary: Under the guidance of a Newberry conservator, the intern will undertake conservation projects treating Newberry Library materials from General or Special Collections. Treatments will be determined by both time available and skill level of intern. Treatments may include paper mending, leather and cloth spine repair, re-backing, board re-hinging of leather volumes, pamphlet binding, and creating enclosures. The intern will also learn to document conservation treatment with MS Access accompanied by digital photography and will participate in some preservation activities, such as pest or environmental monitoring and inspection of incoming materials.

Learning Potential: The internship will expose the intern to the workings of a dynamic conservation lab in a research library setting and introduce conservation theories and practices. The internship is an excellent opportunity for individuals demonstrating interest in book conservation to learn in a hands-on environment.

Qualifications:

  • Applicants are expected to be preparing for or enrolled in a graduate level conservation program in the U.S.
  • Must be able to work 1 - 2 days per week for 10 weeks ideally for a minimum of 14 hours per week.
  • Candidates should be prepared to submit a portfolio representative of their hand skills and / or treatment work if selected for an interview.