Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Assistant Registrar and Exhibition Specialist

Conservator

Digital Initiatives Librarian

Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Events Administrative Assistant - Part-time

Digital Initiatives Librarian

Department: Digital Initiatives Librarian

Position summary: Under the direction of the Digital Initiatives Manager, the Digital Initiatives Librarian serves as technical lead for the department, assessing complex digital project requirements and providing technical solutions that balance quality, efficiency, and sustainability. As a key member of Digital Initiatives and Services, the Librarian increases the visibility and usability of digital resources in support of the Newberry’s teaching and research mission. Projects may include the development and ongoing care of digital collections and digital publications; review, selection, and implementation of DAMS; digital platform implementation; and the development and execution of scripted data remediation.

Responsibilities:

  • Evaluating, implementing, configuring, and maintaining digital library and digital publishing tools and platforms;
  • Cleaning and transforming data sets for cross-platform use;
  • Coordinating and optimizing workflows for bulk processes around digital asset management maintenance and troubleshooting;
  • Working with content developers on the design and ongoing maintenance of a wide variety of digital resources;
  • Providing technology consulting to Newberry colleagues and community partners as required;
  • Contributing to the development and implementation of departmental policies, procedures, and strategies related to the management and long-term access of digital resources;
  • Pursuing knowledge of current and emerging digital library issues and opportunities that can be applied to departmental efforts;
  • Contributing to the national and international reputation of the Newberry through participation in relevant professional development opportunities.

Qualifications:

  • MLS from an ALA-accredited institution (candidates who will be completing MLS requirements imminently are also encouraged to apply) and 1-3 years of relevant library experience, or an equivalent combination of education, training, and experience;
  • Familiarity with tools, methodologies, and emerging trends related to digital asset management, digital collections, and digital scholarship;
  • Relevant technical skills, including facility with metadata standards (e.g. MARC, EAD, Dublin Core) and repository platforms (e.g. Omeka, Scalar, CONTENTdm);
  • Positive outlook and willingness to learn with ability to tolerate ambiguity, think creatively, and communicate effectively with both technical and non-technical collaborators;
  • Proven ability to problem solve and collaborate;
  • Experience creating, editing, and executing scripted transformations on XML and JSON data is preferred;
  • Experience developing digital resources and publications in an academic, library, or museum setting using tools such as Python, Javascript, HTML, CSS, web service APIs, and SQL databases preferred.

Department summary: Digital Initiatives and Services works to integrate digital tools and methodologies throughout the Newberry, providing expertise, resources, and services related to: open access digital collections; internal digital asset management; digital publishing for exhibitions, pedagogy, and research projects; and participatory archives initiatives. DIS works closely with colleagues/content developers throughout the Newberry to ensure that digitized collection items are easy for users to discover, understand, and repurpose. Areas of focus include digital publishing platforms, digital project management, data services, infrastructure support, and cultural heritage crowdsourcing.

Schedule: Full-time, 35-hour work week, Monday through Friday and an occasional Saturday; Exempt status.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: March 22, 2019

Date Available: Immediately

Director, D’Arcy McNickle Center for American Indian and Indigenous Studies

Department:D’Arcy McNickle Center for American Indian and Indigenous Studies

Summary: The Director of the D’Arcy McNickle Center for American Indian and Indigenous Studies leads a research center designed to promote research, scholarship, and teaching in American Indian and Indigenous Studies, with particular emphasis on areas relating to the collection of the Newberry Library. The position includes leadership of the Newberry Consortium in American Indian Studies (NCAIS) and an expectation of outreach to Chicago’s American Indian communities. The Director of the McNickle Center reports to the Vice President for Research and Academic Programs.

Responsibilities:

  • Plan, secure funding for, and implement research and educational programs that promote research, scholarship, and public events in American Indian and Indigenous studies, with particular emphasis on areas relating to the Newberry’s collection;
  • Direct the Newberry Consortium in American Indian Studies, including production of seminars, workshops, and meetings for consortium members;
  • Maintain close and effective relationships between the McNickle Center and scholarly communities locally, regionally, and nationally;
  • Maintain active and ongoing involvement with Chicago’s American Indian Community and with other Indigenous communities in North America;
  • Oversee budgets;
  • Manage a center staff assembled on a per project basis to implement grant-funded and consortium programs;
  • Participate in the intellectual life of the Newberry;
  • Collaborate with other Newberry departments and divisions to maintain the center’s participation in library activities and events;
  • Perform all other tasks or activities as necessary for the achievement of departmental and institutional goals.

Qualifications:

  • PhD in American Indian and Indigenous studies, or a related field, required;
  • Entrepreneurial and administrative capacity;
  • Ability to collaborate with scholars, librarians, teachers, the general public, and other cultural institutions, and to represent the library in various settings.
  • A record of teaching, published scholarship, and administrative experience is preferred.

Schedule: Full-time, Exempt position, Monday through Friday, occasional evenings and weekends for special events. Travel to NCAIS institutions and major conferences is expected.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: November 1, 2018. Applications accepted through January 5, 2019

Date Available: August 2019

The Newberry Library recognizes that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presences in Chicago.

Email cover letter, cv, short (chapter or article length) writing sample, and contact information for three references to the Director of Human Resources at hr@newrry.org. Applicants should indicate their start date availability in the cover letter.

Events Administrative Assistant - Part-time

Department: Office of Events

Summary: Reporting to the Director of Events, this position provides administrative support to the department’s work in promoting event rentals of the facility and managing event needs.

Responsibilities:

  • Maintain an accurate calendar of events for the facility coordinating the use of Newberry meeting spaces by internal departments and external clients;
  • Office tasks, including managing incoming calls and messages, filing; billing and invoicing;
  • Support working relationships with clients, vendors, industry partners, and staff members;
  • Assist with events from planning to completion, as needed;
  • Participation in event management from inquiry to contract to event logistics and follow-up;
  • Maintain stock of items (e.g., linens, candles, and décor) for internal and rental event use;
  • All other tasks or activities needed for the achievement of departmental goals.

Qualifications:

  • B.A. desirable; High School Diploma or G.E.D. certificate required;
  • Excellent communication skills both verbal and written;
  • Excellent interpersonal skills with a high level of professionalism and customer service ethic;
  • Strong computer skills (MS Office, including Access) as well as email and internet research savvy;
  • Superior time management and multi-tasking abilities, comfortable working independently and collaboratively in a dynamic environment with shifting needs and priorities.

Physical Requirements:

  • Occasional lifting and movement of 25-35 pounds;
  • Movement around office and across multi-floor building for office and event needs;
  • Operation of office equipment (e.g. computer, telephone, copier, etc.) and light machinery (e.g. dishwasher, laundry machines, utility carts, etc.).

Schedule: Part-time, non-exempt position; up to 20 hours/week; Tuesdays and Saturdays required with additional hours and occasional evening hours to be determined with supervisor.

Date Posted: March 26, 2019

Date Available: Immediately

Assistant Registrar and Exhibition Specialist

Department: Exhibitions & Major Projects

Summary:Reporting to the Director of Exhibitions and Major Projects, the Assistant Registrar and Exhibition Specialist will coordinate logistics for the library’s thematic exhibitions, for the rotating display of representative collection items, for occasional small exhibitions, and for incoming and outgoing loans. The work includes physical installation in the galleries as well as tracking all aspects of the planning and implementation of exhibitions and loans. The Assistant Registrar and Exhibition Specialist will work with the director, the departments of conservation services, facilities, reader services, and other staff throughout the library.

Responsibilities:

  • Create project schedules, organize meetings, prepare agendas, track progress, monitor deadlines and follow up with colleagues as needed to insure that all tasks are completed on time;
  • Communicate with Newberry staff members, outside collaborators, and the general public to insure that all stakeholders are aware of relevant project elements and to keep all elements on track;
  • Assist with configuration of layouts for gallery cases and wall displays;
  • Assist with installation, de-installation, and security procedures for gallery exhibitions and loans;
  • Make all arrangements as specified in loan agreements for incoming and outgoing loans, to insure that all conditions of the agreements are fulfilled; communicate with borrowers and potential borrowers;
  • For event-related exhibitions, communicate with organizers, create schedules, coordinate logistics, configure and install the case, in accordance with established procedures;
  • Maintain files (digital and paper) to insure thorough documentation and professional execution of exhibitions and loans, in accordance with established procedures;
  • Create and edit web calendar pages; proofread exhibition texts, publicity materials, and other texts;
  • Maintain galleries and relevant signage; maintain cases, lights, other gallery furnishings, and electronic exhibition equipment;
  • Monitor security equipment and other technological components in galleries, in collaboration with facilities management and information technology staffs; request repairs and updates as needed;
  • Maintain gallery attendance statistics;
  • Process invoices and other paperwork;
  • Train and supervise occasional interns;
  • All other tasks and activities needed for the achievement of departmental goals.

Qualifications:

  • Bachelor’s degree required, preferably in the humanities; a master’s degree in museum studies, public history, library science, the humanities, or equivalent experience is expected;
  • Excellent organizational skills; experience coordinating multi-faceted projects;
  • Experience with exhibitions;
  • Experience working with rare and fragile materials;
  • General competency with office and gallery equipment; strong computer hardware and software skills, including experience with Microsoft Office (Word, Excel, Access) and basic digital photography; ability to learn new applications quickly;
  • Excellent oral and written communication skills;
  • Ability to handle large amounts of detailed information with a very high level of accuracy;
  • Ability to plan work and to work collaboratively, to handle multiple projects simultaneously, and handle a generally high level of activity;
  • Discretion in handling confidential materials;
  • Excellent manual dexterity, hand-eye coordination, visual acuity, and sense of spatial conception;
  • Ability to climb a ladder, and to handle, lift, push, pull, and carry objects as heavy as 40 pounds (such as exhibition vitrines and supplies);
  • HTML skills and familiarity with digital exhibition and project management software preferred.

Schedule: Full-time, 35 hours per week; hours generally 9 AM - 5 PM, Monday - Friday; non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: March 30, 2019

Date Available: Immediately

Conservator

Department: Conservation Services

Summary: Reporting to the Director of Conservation Services, the Conservator performs treatments on Newberry Library collection materials, coordinates conservation aspects of special projects and exhibitions, and assists the Director with conservation initiatives and other departmental activities.

Responsibilities:

  • Specifies, performs, and documents treatments on Newberry Library collection materials. These non-circulating collections include a broad range of materials, including books, archival documents, maps, manuscripts on paper and parchment, photographs and other materials.
  • Works with Assistant Registrar and Exhibition Specialist to coordinate conservation and preparation aspects of special projects and exhibitions.
  • Works with the Director and Collections Conservator to plan, schedule, survey and oversee special project and exhibition treatment workflow.
  • Participates in preparation of library materials for exhibition and display.
  • Monitors statistics for project workflows.
  • Assists Director in the overall work of the department including departmental tours and other forms of outreach.
  • Assists with disaster preparedness and recovery.
  • May participate in library committees.
  • Keeps abreast of current developments in conservation, preservation, and related fields.
  • Performs other tasks or activities needed for the achievement of departmental goals.
  • May assist in training of volunteers and interns.

Qualifications:

  • Bachelor’s degree and graduate degree in Conservation of library and archival materials or equivalent combination of training and experience required;
  • Minimum 2 years of experience in a relevant library or museum setting;
  • Knowledge of book history and structure;
  • Excellent hand skills and understanding of conservation theory, practice, and treatments for library materials including books, paper, maps, manuscripts on paper and parchment and photographs;
  • Excellent communication and interpersonal skills;
  • Demonstrated ability to work independently, collaboratively and productively in a dynamic environment;
  • Excellent organizational skills and ability to meet strict deadlines;
  • Demonstrated ability to use spreadsheets, databases and other productivity software effectively;
  • Experience in evaluating and treating materials for digital imaging and/or exhibition preferred;
  • Experience in exhibition preparation, installation, and environmental monitoring preferred;
  • Demonstrated record of continued education in the field preferred.

Schedule: Full time, 35 hours per week, Monday through Friday, with occasional evening and weekend assignments; non-exempt position.

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: April 1, 2019

Date Available: Immediately