Internships

A conservation intern working on book binding.
A conservation intern working on book binding.

The Newberry offers internships in most of its departments. Newberry interns benefit professionally and intellectually from challenging work assignments as well as participation in the library’s lively community of scholars. Interns are supervised individually by Newberry staff members, who serve as mentors and insure that the internship has a robust educational component. In addition to their individual assignments, interns learn about other dimensions of the Newberry through group presentations, tours, and events such as the weekly colloquium. At the colloquium, the Newberry community gathers to hear an informal talk, usually focused on the collections or a current research project within the Newberry, followed by discussion and accompanied by refreshments.

Internships may last from one month to one year, and require from seven to 35 hours per week. In most cases, hours can be arranged flexibly. Undergraduates and graduate students in the humanities, social sciences, library and information science, performing arts, journalism, communications, marketing, graphic design, and museum studies, as well as postgraduates with backgrounds in these fields, may apply for available internships. Please refer to the individual internship descriptions for the specific qualifications for each position.

If you would like to be considered for more than one internship, you only need to submit one application. In your cover letter, please specify the internship(s) for which you are applying, in order of preference.

These opportunities are unpaid (unless stated otherwise), however, many previous interns have earned academic credit for their Newberry experience.

Send résumé and cover letter combined in one PDF or word document.

Please submit your application by email to internships@newberry.org, addressed to:

Internship Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

No phone calls please.

The application deadlines for internships are as follows:

February 28 – for summer internships (May-August)
June 1 – for fall internships (September-December)
December 1 – for winter/spring internships (January-April)

A full listing of summer internship opportunities will be posted by mid-January.

Current Opportunities

Communications & Marketing Internship

Department: Communications & Marketing

Summary: With the Communications and Marketing team, the intern will research, report, and draft a wide variety of written materials, including press releases, web content, brochure copy, and magazine stories. The summer intern also will help promote Newberry events and initiatives via social media networks and other public relations outlets. The intern also will assist the team with media inquiries, image selection and retrieval, and other tasks as assigned by the department director.

Learning Potential: The intern will become familiar with parts of the Newberry’s large collection including American Indian studies; American history and culture; the history of printing and book arts; Chicago and the Midwest; maps and travel; Renaissance studies; music and dance; and religion. The intern also will learn how to write effectively and persuasively for a wide variety of media and audiences, and to work well with a range of colleagues, from fundraising professionals to scholars.

Qualifications:

  • Bachelor’s degree completed or n progress
  • Extremely strong research, writing, computer, and organizational skills
  • Ability to work as part of a team as well as independently

Schedule: 10 – 35 hours a week, to be determined by the intern and supervisor

Development Office Internship

Department: Development

Summary: Under the supervision of the Annual Giving Manager, the Development intern will assist in the day-to-day tasks of the Development office, including event preparation, donor research, filing, and data entry. The intern will be an integral part of the 2014 Book Fair, assisting with volunteer scheduling and soliciting vendors for donations. With the recent launch of the Junior Associates program, which targets Annual Fund donors 30 years of age or younger, the intern will help in the formation of this group and communications to its members. The intern may be asked to participate in the creation of a monthly e-newsletter, which will involve some training on the Newberry’s online communications tools.

Learning Potential: The Development intern will become familiar with all aspects of non-profit fundraising, from Annual Fund and data management to events and volunteer management. The position is an excellent opportunity to learn about the administrative side of the library, and how the efforts of the Development office are supported by and enhance the other programs at the Newberry.

Qualifications:

  • Bachelor’s degree in progress or completed
  • Ability to work as part of a team as well as independently
  • Data entry experience
  • Strong communications skills, both written and verbal
  • Friendly and professional demeanor.

Schedule: 10 – 35 hours a week, to be determined by the intern and supervisor. The Development Office operates from Monday – Friday from 9 am – 5 pm. Intern must be available to work during the evenings and weekend days of Book Fair (Wednesday, July 23 – Sunday, July 27).

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Digital Projects Internship (Metadata)

Departments: Digital Initiatives and Services, Collection Services

Summary: The intern will be responsible for the creation and editing of Dublin Core metadata for digital images of rare and valuable books, manuscripts, music, maps, artwork, and photographs from the Newberry’s collection. This work will include extensive use of Piction, the Newberry’s digital asset management system.

Learning Potential: The intern will gain practical experience in the generation of metadata with hands on experience using a digital asset management system. Tutorials on library standards for metadata creation, the Dublin Core metadata schema, and FAST subject analysis will be provided

Qualifications:

  • MLS degree in progress with cataloging and/or metadata coursework completed preferred
  • Some familiarity with image management databases desirable, but not required
  • Must be able to work a minimum of 14 hours per week up to 21 hours per week for 8-12 weeks (21 hours per week/12 weeks preferred)

Schedule: 14 - 21 hours a week, for 8-12 weeks, to be determined by the intern and supervisor.

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Digital Projects Internship (Photography)

Department: Digital Initiatives and Services

Summary: The intern will assist the Digital Imaging Services Manager and the Newberry Photographer with digital photography of the Newberry’s collections (including rare and valuable books, manuscripts, music, maps, artwork, and photographs) for digital projects, exhibitions, and researcher orders. The intern will also be responsible for file naming tasks and entering basic metadata at the time of image capture, assist with administrative tasks related to the operation of the department, and other tasks as needed.

Learning Potential: The intern will gain practical, hands-on experience with copy stand photography and an Atiz BookDrive Pro. They will improve their knowledge of Adobe Photoshop and learn to use the digital imaging software designed for rapid capture of entire bound volumes. The intern will have a unique opportunity to see the workings of a busy Digital department and participate in the digitization process from image capture through publication.

Qualifications:

  • Experience with photography and basic familiarity with Adobe Photoshop required
  • Some familiarity with image management databases desirable, but not required
  • Must be able to work a minimum of 14 hours per week up to 21 hours per week for 8-12 weeks (21 hours per week/12 weeks preferred)

Schedule: 14 - 21 hours a week, for 8-12 weeks, to be determined by the intern and supervisor.

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Events Internship

Department: Events

Summary: Under the direction of the Director and the Associate Director, the Intern will assist in a variety of event related tasks including both Library events and outside rentals. Responsibilities include assisting with event coordination, working with clients and caterers, maintaining a supply of sales brochures, answering phone and email inquiries and maintaining event inventory and déco.; The intern may also be asked to serve as a back-up for public and group tours, set up and break down refreshments for Library related events, and promote the Library to corporate and social clients.

Learning Potential: The intern will have many opportunities to work with the public – from people in the first stages of planning an event to those whose dates fall within the intern’s time at the Library. There is also a good opportunity for networking with event coordinators for possible future employment.

Qualifications:

  • Bachelor’s degree completed or in progress
  • Friendly and professional demeanor
  • Ability to work as part of a team as well as independently

Schedule: 10 – 15 hours a week, to be determined by the intern and supervisor. Work schedule includes some evenings and week-ends.

Public Programs Internship

Department: Public Programs

Summary: The intern will work with public programs staff to register participants for adult education seminars and to assist with other programming staffing, planning, and administration. Duties also include clerical work, data entry, and AV delivery and setup.

Learning Potential: The intern will gain hands-on experience in the preparation and facilitation of adult educational programming. By working with Omeka, he or she will learn how to build digital exhibitions, becoming better acquainted with the wide array of materials in the Newberry collections in the process.

Qualifications:

  • Bachelor’s degree completed or in progress
  • Ability to work as part of a team as well as independently
  • Friendly and professional demeanor

Schedule:10 – 20 hours per week, to be determined by the itnern and supervisor. Work schedule includes some Saturday mornings, and early evenings on Tuesdays, Wednesdays, and Thursdays.

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