Graduate Scholar-in-Residence Program | Newberry

Graduate Scholar-in-Residence Program

A Newberry scholar examining Kiowa artist Silver Horn’s watercolors in the Ayer Collection

The Graduate Scholar-in-Residence Program provides support for local PhD candidates conducting humanities research in the humanities. Advanced PhD candidates are invited to apply; preference will be given to applicants whose dissertation projects are well advanced. Although the Newberry cannot offer remuneration to Graduate Scholars-in-Residence, participants have access to the Newberry during extended hours, personal research space, and opportunities to present work-in-progress to local scholarly communities. The experience of the Newberry’s fellows, staff, and readers is much enhanced by the contributions that Graduate Scholars-in-Residence make to the Newberry’s shared intellectual life each year.

Graduate Scholars-in-Residence at the Newberry are expected to be “in residence” at the Newberry at least 10 hours per week from September to May and participate in the Newberry’s community. Further, they are expected to participate in the Newberry Community through regular attendance of the Fellows’ Seminar (periodic Tuesdays at 4 pm), Fellows’ Lunch (weekly Thursdays at 12:30 pm) and Colloquium (weekly Wednesdays at 4 pm).

Applications for the program are accepted each year starting in the spring. The deadline for the 2017-18 academic year is May 1, 2017. Applicants will be notified of their status in late May or early June.

Please read the application guidelines on this page carefully before submitting your application.

If you have any questions about the webform, application materials, or the Scholars-in-Residence program, please email research@newberry.org.

For more information about current participants and their projects, please visit Current Graduate Scholars-in-Residence.

Apply to Be a Graduate Scholar-in-Residence

Application Guidelines

  • All application materials must be submitted together electronically through the appropriate Newberry Library webform. The webform cannot be submitted partially, nor can it be revised once it has been submitted. Applicants must complete the webform and upload their project description and CV in order for their application to be considered complete.
  • The Newberry will not accept re-submissions of materials. Once an application has been submitted, the Newberry will not accept any revisions or updates.
  • The Newberry will not accept application materials through postal or electronic mail.
  • PDF files are preferred but not required. The server will accept .doc, .docx, or .pdf files.
  • The Newberry server cannot accept attachments larger than 10 MB.
  • After you have successfully submitted your application, you will receive a confirmation screen. You will also receive an electronically generated email within 24 hours. If you have not received an email within the allotted time, please check your spam folder before contacting us.

Required Materials

The Graduate Scholar-in-Residence application consists of four elements, which will be reviewed by a sub-committee of the Newberry’s Academic Council:

1. The Webform, which asks for contact information, project information, and other details pertaining to being a Graduate Scholar-in-Residence at the Newberry. The Graduate Scholar-in-Residence Webform can be found here. Remember: Webforms cannot be saved for submission at a later date, and the Newberry will not accept additional or amended application materials once it has been submitted.

2. A Project Description of no more than 1,000 words. This document should describe the research project, explain its significance, enumerate the Newberry materials to be consulted, and outline a plan of work. Additionally, please describe any other ways that being in residence at the Newberry will help advance your dissertation. When prompted, upload the project description to the webform.

Please note that candidates’ need for and intensive use of the Newberry’s collections is a crucial factor in our consideration of applications. Thus, please be as specific as possible about the Newberry materials you would like to use. For information about the Newberry’s collection, see our Core Collections and consult the Online Catalog.

3. A current Curriculum Vitae (CV) of no more than five pages. Upload your CV to the webform when prompted. Please use the following commonly accepted terms to describe forthcoming publications:

  • “in progress” (not yet completed or submitted)
  • “submitted” (currently under review at a journal or press)
  • “accepted” (contracted for publication; currently under revision)
  • “in press” (in the hands of copy editor, typesetter, or printer)

4. Two Letters of Recommendation. These letters are required by the same deadline as all other application materials. Applicants are responsible for contacting their referees and making sure they submit their letters on time. Letters must be submitted through the Letter of Reference Webform.

Additional Information about Letters of Reference

  • Graduate Scholar-in-Residence applicants must have their dissertation advisor submit one of their letters of reference.
  • Letters must come directly from the letter writer, not from the applicant.
  • The Newberry will not accept letters sent through postal or electronic mail. We strongly prefer letters to be submitted via the Letter of Reference Webform.
  • Each letter should speak to the proposed project, the value to the applicant of a residency at the Newberry as well as to the qualifications of the applicant. Letters that speak of the applicant’s project in specific terms are more effective than general letters from a dossier.
  • The Newberry prefers to receive letters on institutional letterhead, with a signature (either electronic or manual).
  • The letters must be written in English.
  • References can submit their letters before the applicant has submitted their application.

Please Note: The Newberry will not accept applications which include any materials in excess of the Required Materials. Excessive materials include but are not limited to:

  • Images (either embedded or in appendices)
  • Project descriptions, appendices, or bibliographies exceeding the word limit
  • CVs longer than the five-page limit
  • Personal cover letters
  • Audio-visual materials