Graduate Scholar-in-Residence Program

Working closely with materials in the Special Collections reading room.
Working closely with materials in the Special Collections reading room.

The Newberry Graduate Scholar-in-Residence program encourages PhD candidates in the humanities to conduct research in our collection and to join our community of scholars for a full academic year. We invite graduate students with advanced to PhD candidacy to apply for this status, with preference given to those whose dissertation projects are well advanced. Graduate Scholars-in-Residence at the Newberry are expected to be “in residence” at the Newberry at least 10 hours per week from September to May, which will enable them to make good use of the collection and participate in the Newberry’s intellectual community. Like postdoctoral Scholars-in-Residence, Graduate Scholars-in-Residence should be willing to provide a small amount of service to the Newberry. Although the Newberry cannot offer remuneration to Graduate Scholars-in-Residence, we can offer some privileges, including reserve carrel space for paged materials, access to the Newberry during extended hours, and opportunities to present work-in-progress to the Newberry’s scholarly community.

Applications to become a Graduate Scholar-in-Residence are accepted each year in the spring. The applications for the 2014-15 academic year are due on May 1, 2014. We expect to notify applicants about their acceptance in June 2014. New Graduate Scholars-in-Residence are expected to begin their residences on September 2, 2014, so that they can join the new long-term fellows in Fall Orientation activities.

If you have any questions about the web form, application materials, or the Graduate Scholars-in-Residence program, please email research@newberry.org.

Apply to be a Newberry Library Graduate Scholar-in-Residence

Please read the following Application Guidelines carefully before submitting your application.

Application Guidelines

Using the Web Form

All application materials must be submitted together electronically through the appropriate Newberry Library web form. The web form cannot be submitted partially, nor can it be revised once it has been submitted. Applicants must complete the web form and upload their project description and CV in order for their application to be considered complete.

The Newberry will not accept re-submissions of materials. Once an application has been submitted, the Newberry will not accept any revisions or updates.

The Newberry will not accept application materials through postal or electronic mail.

PDF files are preferred but not required. The server will accept .doc, .docx, or .pdf files.

The Newberry server cannot accept attachments larger than 10 MB.

After you have successfully submitted your application, you will receive a confirmation screen. You will also receive an electronically generated email within 24 hours. If you have not received an email within the allotted time, please check your spam folder before contacting us.

Required Materials

The Graduate Scholar-in-Residence application consists of four elements, which will be reviewed by a sub-committee of the Newberry’s Academic Council.

1. The Web Form, which asks for contact information, project information, and other details pertaining to being a Graduate Scholar-in-Residence at the Newberry. The Graduate Scholar-in-Residence Web Form can be found here. Remember: Web forms cannot be saved for submission at a later date, and the Newberry will not accept additional or amended application materials once it has been submitted.

2. A Project Description of no more than 1,000 words. This document should describe the research project, explain its significance, enumerate the Newberry materials to be consulted, and outline a plan of work. Additionally, please describe any other ways that being in residence at the Newberry will help advance your dissertation. When prompted, upload the project description to the web form.

Please note that candidates’ need for and intensive use of the Newberry’s collections is a crucial factor in our consideration of applications. Thus, please be as specific as possible about the Newberry materials you would like to use. For information about the Newberry’s collection, see our Core Collections and consult the Online Catalog.

3. A current Curriculum Vitae (CV) of no more than five pages. Upload your CV to the web form when prompted. Please use the following commonly accepted terms to describe forthcoming publications:

  • “in progress” (not yet completed or submitted)
  • “submitted” (currently under review at a journal or press)
  • “accepted” (contracted for publication; currently under revision)
  • “in press” (in the hands of copy editor, typesetter, or printer)

4. Two Letters of Recommendation. These letters are required by the same deadline as all other application materials. Applicants are responsible for contacting their referees and making sure they submit their letters on time. Letters must be submitted through the Letter of Reference Web Form.

Additional Information about Letters of Reference

  • Letters must come directly from the letter writer, not from the applicant.
  • The Newberry will not accept letters sent through postal or electronic mail. We strongly prefer letters to be submitted via the Letter of Reference Web Form.
  • Each letter should speak to the proposed project, the value to the applicant of a residency at the Newberry as well as to the qualifications of the applicant. Letters that speak of the applicant’s project in specific terms are more effective than general letters from a dossier.
  • The Newberry prefers to receive letters on institutional letterhead, with a signature (either electronic or manual).
  • The letters must be written in English.
  • References can submit their letters before the applicant has submitted their application.

Please Note: The Newberry will not accept applications which include any materials in excess of the Required Materials. Excessive materials include but are not limited to:

  • Images (either embedded or in appendices)
  • Project descriptions, appendices, or bibliographies exceeding the word limit
  • CVs longer than the five-page limit
  • Personal cover lettersAudio-visual materials