Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please email cover letter and résumé to the Human Resources Director. Please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry Library is committed to diversity and inclusion. As an equal opportunity employer, the Library does not discriminate in hiring or employment on the basis of race, color, religion, national origin, gender, marital status, sexual orientation, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. We recognize that our building and Chicago are located on Indigenous homelands, including those of the Potawatomi, Ojibwe, Odawa, Miami, and Kickapoo, among many others. We respect and honor their historic and continued presence in Chicago.

Current Opportunities

Controller

Director of Exhibitions

Director of Exhibitions

Department: Exhibitions

Summary: Reporting to the Vice President for Collections and Library Services, provides leadership, direction, and management for the Newberry’s exhibitions. The program includes three themed exhibitions per year and three rotations in the “From the Stacks” gallery, featuring representative items from across the collection. Supervises the Assistant Registrar/Exhibition Specialist. Chairs the Exhibitions Committee, collaborates with all stakeholders, and manages the exhibition workflow to ensure that all deadlines are met.

Responsibilities:

  • In conjunction with the Exhibitions Committee, establishes scope and priorities for the Newberry exhibitions program including mission, vision, goals, and audiences;
  • In conjunction with the Exhibitions Committee, solicits, reviews, and approves exhibition proposals;
  • Works closely with curators to develop exhibition themes and organization; mentors curator/s as appropriate; manages guest curators;
  • Develops and implements a plan for audience evaluation of exhibitions;
  • Manages the exhibition calendar, developing and maintaining a two- to three-year schedule that meets institutional goals, including balance of topics and formats;
  • Coordinates communication among stakeholders (Communications, Conservation Services, Development, Digital Initiatives and Services, Facilities, Information Technology, Public Programs); monitors progress; manages exhibition budgets and workflows;
  • Supervises the Assistant Registrar/Exhibition Specialist; manages the exhibition loan request process.

Qualifications:

  • 3-5 years managing exhibitions in a museum, library, or other cultural institution;
  • Supervisory and budget management experience;
  • Demonstrated communication, collaboration, and project management skills;
  • Demonstrated writing skills;
  • Familiarity with best practices for exhibitions in cultural institutions;
  • Advanced degree in Museum Studies or a humanities discipline preferred;
  • Grant-writing and/or fundraising experience preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: October 1, 2019. Application review to begin November 1, 2019, and will continue until the position is filled.

Controller

Department: Business Office

Summary: The Controller oversees the day-to-day operations of the Business Office including the general accounting, fund accounting, accounts payable, accounts receivable, cash flow monitoring and financial reporting. The Controller supervises the Staff Accountant and is responsible for managing the workflow to ensure the accurate and timely reporting of financial information to senior management and the Board. This position reports to the Vice President for Finance and Administration.

Responsibilities:

  • Plan, direct and coordinate all accounting functions. Manage the monthly accounting close process to insure timely and accurate financial reporting, including the reconciliation of all balance sheet accounts;
  • Maintain the organization’s chart of accounts;
  • Access current accounting processes, offer recommendations for improvement and work with the appropriate individuals to bring them to fruition;
  • Supervise the Staff Accountant;
  • Assist in the daily banking requirements and cash flow monitoring;
  • Support budgeting and forecasting activities;
  • Train staff as necessary regarding the financial system and information;
  • Coordinate with Human Resources to record payroll activity;
  • Oversee the annual external audit including preparation of audit schedules, year-end financial statements, and Form 990;
  • Prepare necessary tax filings including, trust returns, K1s, and 1099-Rs;
  • Administer federal, state and private grant reporting as needed;
  • Respond to inquiries from operating departments regarding financial results and special reporting requests;
  • Assist the Vice President for Finance and Administration as necessary.

Qualifications:

  • Bachelor’s degree in Accounting;
  • Minimum of six years of accounting experience with at least one year of supervisory experience;
  • Proficiency in Excel is required. Financial Edge experience is desirable;
  • Proven facility to work collaboratively with colleagues;
  • Strong analytical skills with the ability to identify and implement process improvements;
  • Knowledge of fund accounting and CPA preferred.

Schedule: Full-time; Monday through Friday; exempt position.

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter, two personal days, and paid holidays annually; long term disability, long term care and retirement plan match available after one year of service.

Date Posted: October 1, 2019

Date Available: January 2, 2020