Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.
Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.
Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324
Fax: (312) 255-3509
No phone calls please.
In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.
We thank you for your interest in employment opportunities at the Newberry.
The Newberry is an equal opportunity employer.
Department: Center for Renaissance Studies
Summary: The Director of the Center for Renaissance Studies provides leadership for an internationally recognized research center charged with promoting the Newberry Library’s collections in late medieval, Renaissance, and early modern European culture through programs for teachers, scholars and the general public.
- Plan and implement academic programming for the Newberry Renaissance Consortium, consisting of approximately 50 universities; visit member campuses and work with universities to maintain membership
- Plan and implement grant-funded projects that promote use of and knowledge about the library’s collection in late medieval, Renaissance, and early modern studies
- Provide administrative leadership for the center, including setting budgets, raising funds for salaries, supervising center staff, and all other tasks or activities necessary for the achievement of center’s goals
- Support Newberry development initiatives through expertise of interest to benefactors
- Provide intellectual leadership by developing and implementing programs for teachers, scholars and the general public
- Participate in the Newberry’s collection analysis and collection development initiatives, including chairing and serving on collection strength teams
- Participate in the wider scholarly life of the library, including: attending and contributing to discussion at Fellows’ seminars and weekly colloquia; assisting with fellowships program by serving on fellowships committees; serving on the awards committee; and writing collection evaluations
- Conduct a personal research program related to the center’s purposes and directed toward scholarly publication
- Represent the Newberry Library at relevant conferences
- Provide assistance to other Newberry Library departments and initiatives, including but not limited to Library Services, Development, and Public Relations projects.
- PhD in a humanities field related to Renaissance or early modern studies is required and research interests appropriate to the Newberry’s collection required
- Administrative experience is preferred
- Experience with early modern paleography is desirable.
Schedule: Full-time, 35 hours/week, Monday through Friday with occasional evenings and weekends for special events. Exempt position.
Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacation days, long-term disability, long-term care, and retirement plan available.
Date Posted: October 15, 2015
Date Available: Summer 2016
Application Deadline: Review of applications will begin December 15, 2015 and will continue until the position is filled.
Please include a short writing sample and the names and contact information for three references in the application package, along with the cover letter and résumé.
Department: Reader Services
Summary: Reporting to the Director of Reader Services, the Reference Librarian provides reference assistance to library patrons in person, on the phone, and via email, and coordinates presentations of library materials.
- Provide effective reference assistance to library patrons in person, on the phone, and via email.
- Respond to reference and genealogy correspondence.
- Serve at the library’s reference desks, including the genealogy and local history desk, and register new patrons.
- Coordinate presentations of library materials and other library instruction activities.
- Collaborate with other library departments and staff, and visiting instructors, to ensure safe and successful hands-on instructional activities involving rare books, manuscripts, and other materials.
- Train new library staff on proper handling of library materials in instruction activities.
- Coordinate retrieval of library materials for instructional activities with Reader Services staff.
- Assist with the management of interlibrary borrowing (CARLI and traditional ILL requests) for staff and fellows.
- Assist with website development and coordination.
- Develop reference guides for topics related to Newberry Library collections.
- Improve and update existing pages on the Library website.
- Maintain and report departmental statistics.
- Assist with maintenance of the reference collection and its space.
- Provide bibliographic instruction, tours, and library orientations as needed.
- Participate in various library committees and special projects.
- Keep abreast of current developments in librarianship and instructional technologies.
- Participate in other tasks or activities needed for the achievement of departmental goals.
- MLS from ALA-accredited institution.
- Demonstrated knowledge of a variety of print and electronic reference sources.
- Strong background in history and humanities.
- Experience working with rare books, manuscripts, and other primary source library materials preferred.
- Knowledge of genealogical resources and practice preferred.
- Knowledge of one or more foreign languages preferred.
- Experience with writing and editing for online publication (including knowledge of HTML) preferred.
- Excellent interpersonal skills.
- Ability to communicate effectively with diverse library users and staff.
- Strong public service orientation requiring tact, patience, and flexibility.
- Ability to work independently and collegially.
- Strong leadership, project management, communication, and organizational skills.
- Capacity for working flexibly and creatively in a changing environment.
Schedule: Full Time 35 hours per week schedule, Tuesday-Saturday, Exempt position.
Benefits: Group life, health, dental, and vision insurance; fifteen days of vacation the first year, twenty days thereafter; two personal days and six paid holidays annually; discount in bookstore; long term disability, long term care and retirement plan available after one year of service.
Date Posted: November 18, 2015
Date Available: December 8, 2015
Summary: Reporting to the Curator of Genealogy and Local History, the Reference Librarian provides general and specialized reference assistance and instruction in the Reference and Genealogy Services section.
- Provide reference assistance in Reference and Genealogy Services section. Serve at Genealogy reference desk. Answer reference correspondence.
- Maintain bibliographic materials and guides. Update print and online pathfinders and guides. Maintain log of update suggestions.
- Participate in management of digital reference resources and website work. Assist with library-wide information technology initiatives.
- Provide tours and library orientation to visiting groups and resident classes. Participate in outreach activities such as public presentations on the Newberry and on genealogical research sources and methodology.
- Work with the Curator and Public Programs office to coordinate public programming in genealogy. Assist in planning programs. Help coordinate publicity and program descriptions.
- Author content for departmental weblog.
- Work with volunteers and interns. All other tasks or activities needed for the achievement of departmental goals.
- MLS from ALA-accredited institution.
- Strong background in genealogy with academic training in American history preferred.
- Experience working in a research library or local history/genealogy library setting required.
- Ability to communicate with diverse library users and staff.
- Strong service orientation requiring tact, patience, and flexibility.
- Excellent organizational and communication skills including public speaking ability.
- Interest in and experience with current information technology.
Schedule: Part-time, 25 hours/week, Tuesday through Saturday. Non-exempt position.
Salary: $17.85 - $20.50 per hour based on experience
Date Posted: November 19, 2015
Date Available: January 5, 2016
Division: Research and Academic Programs
Summary: Reporting to the Director of Professional Development Programs for Teachers, the Program Assistant will help administer ongoing teacher professional development programs run by the Newberry Library.
- Provides administrative and clerical support to the Manager of Professional Development Programs and for the Department;
- Provides administrative support and program set-ups for teacher seminars, workshops, and summer institutes;
- Maintains program records, evaluations, teacher certification paperwork, and mailing lists;
- Handles photocopying, filing, and general clerical work;
- Maintains program Web pages;
- Researches Newberry collections for program-related materials;
- Arranges for rooms and presentation equipment for programs;
- Arranges catering for programs;
- Performs all other tasks or activities needed for the achievement of divisional and program goals.
- Bachelor’s degree required, preferably in history or literature;
- Experience with secondary education preferred;
- Strong writing, editing, and communication skills;
- Strong office management skills;
- Proven ability to organize and prioritize multiple tasks and demonstrate initiative;
- General competency with office equipment, software, and computer troubleshooting;
- Knowledge of and experience with Microsoft Office programs including Access preferred;
- Superior customer service skills required.
Schedule: Full time, 35 hours/week; Monday through Friday with occasional evening, early morning or weekend hours; non-exempt, grant-sponsored position.
Benefits: First year – health, dental, vision and group life insurance, ten vacation days, two personal days and paid holidays. After one year of service – fifteen vacations days, long-term disability, long-term care, and retirement plan available.
Date Posted: November 24, 2015
Date Available: January 4, 2016