Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.
Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.
Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324
Fax: (312) 255-3509
No phone calls please.
In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.
We thank you for your interest in employment opportunities at the Newberry.
The Newberry is an equal opportunity employer.
Department: Office of the President
Summary: Reporting to the President and Librarian, the Manager of Governance and Assistant to the President oversees the effective operation of the President’s Office, coordinates the meetings of the Senior Staff of the Newberry and follow-up to them, manages the meetings and record-keeping of the Board of Trustees and its committees and task forces, and supports the implementation of institutional strategy.
Direct the governance activities of the Board of Trustees
- With direction from the President and the Chair of the Board of Trustees, schedules, makes all physical arrangements for, prepares and distributes agendas and other materials for, attends, and prepares draft minutes of Board of Trustees meetings, and the meetings of the Executive Committee of the Board.
- Working with the Chairs of Board Committees and Task Forces, prepares and distributes the agendas for their meetings, as well as related materials; attends those meetings and prepares drafts of their minutes.
- Maintains on an up-to-date basis the official records of the Board and its Committees and Task Forces, including minutes, all Trustee-related documents, and the Trustee homepage of the website.
- Working with the President and members of the Senior Staff as well as the Chair of the Board of Trustees, assures that issues needing to be addressed by the Board are included in agendas.
- Assures that members of the Board of Trustees are kept informed of important information, as determined by the President and the Chair of the Board.
- Addresses inquiries brought by Trustees to the President’s Office, when the President is not available to address them.
- Oversees board development activities including Trustee orientations.
- Supports the work of the President, internally and externally, with special attention to the Senior Staff and Board of Trustees.
- Attends meetings of the Senior Staff, keeps a record of their reports and deliberations, and arranges follow up, including the scheduling of additional meetings.
- Ensures that institutional information flows appropriately between and among the President and the members of the Senior Staff.
- Coordinates institutional research.
- Assists with strategy implementation and goal tracking.
- Arranges visits by important visitors (e.g., major donors, prospective major donors, foreign and domestic dignitaries and distinguished scholars, visiting groups from other cultural institutions), often working with other units of the Newberry.
- Represents the President’s Office in public interactions involving calls to the President’s Office.
- Organize events including luncheons, show and tells, and private tours as requested by the President and oversee all details to ensure their success.
- Reviews the President’s draft remarks and correspondence, as requested, and in some case initiates drafting such documents.
- Helps to maintain a friendly and responsive atmosphere in the President’s Office.
- Pursues special projects, including institutional research, as assigned by the President.
- Engages in all other projects and activities needed for the achievement of departmental goals.
- Demonstrated administrative, organization, meeting planning, and project management experience supporting executive management priorities.
- Ability to understand and absorb the complexity of the organization and direct the flow of information into and out of the President’s Office.
- Analytical skills and insight relating to institutional strategy and research.
- Strong people skills, encompassing professionalism, friendliness, diplomacy, and tact in dealing with trustees, staff, readers and other users, and business and cultural leaders.
- Ability to work independently and to identify problems and propose solutions.
- Proven ability to anticipate needs and take appropriate initiative.
- BA degree or equivalent experience, including substantial experience with the humanities.
- Excellent verbal and written communication skills, with strong attention to detail.
- Excellent digital skills, including PowerPoint, Excel, and other Microsoft Office Suite programs.
- Knowledge of or previous exposure to governing board governance.
- Commitment to the mission, values and programs of the Newberry, and an understanding of the humanities.
Schedule: Full-time, 35 hours per week, Monday through Friday with occasional mornings, evenings, and weekends for special events or meetings. Exempt position.
Benefits: First year – health, dental, vision and group life insurance, fifteen vacation days, two personal days and paid holidays. After one year of service – twenty vacation days, long-term disability, long-term care, and retirement plan available.
Date Posted: July 28, 2017
Date Available: Immediately