Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Acquisitions Manager

Program Assistant


Acquisitions Manager

Department: Collection Services

Summary: Reporting to the Director of Collection Services, the Acquisitions Manager manages current and antiquarian acquisitions, both purchases and gifts, for monographs, serials and other formats and supervises the Acquisitions Section staff (3.5 FTE) involved in collection development and gift acquisitions, serials maintenance and ordering materials.


Manage the acquisitions process for monographs and serials.

  • Perform and/or oversee bibliographic searching of local, regional and national library catalogs and vendor databases, to identify and locate current and out-of-print materials. Create short bibliographic records in the online catalog for items to be ordered which are not represented in OCLC WorldCat.
  • Perform and/or oversee processing and distribution of incoming departmental mail, ordering and invoice processing, claiming, and materials check-in within the integrated library system, coordinating with the cataloging section when appropriate.
  • Work with members of the Collection Development Steering Committee to order and receive materials, prioritize and expedite orders, expend the materials budget and approve invoices.
  • Provide reports on acquisitions activities to the Vice President for Library Services, the Collection Development Steering Committee and the Director of Collection Services.
  • Monitor purchasing and reconcile fund activity activities between Acquisitions and Accounting using Newberry’s Business Office financial software.
  • Maintain and evaluate the Library’s relationships with vendors and dealers.
  • Work with the Director of Collection Services on planning and ongoing oversight of the Acquisitions Section’s activities.
  • Assist the Director of Collection Services in preparation of materials budget.

Manage the staff of the Acquisitions Section.

  • Train, supervise, and evaluate professional and paraprofessional staff members.

Provide leadership on behalf of the Acquisitions Section, Collection Services, and Library Services.

  • Work with the Principle Cataloging Librarian, Cataloging Projects Librarian, and the Director of Collection Services for planning and assessment in the department.
  • Maintain current awareness of trends in the management and integration of acquisitions activities within technical and public services.
  • Foster good working relationships within the department and with other departments and divisions of the Library.

Perform all other tasks or activities needed for the achievement of departmental and institutional goals.


  • ALA-accredited master’s degree in library or information science; background in the humanities strongly preferred; advanced degree in the humanities desired
  • Reading knowledge of French, German, Italian or Spanish
  • At least 1 year acquisitions experience with current and special collections materials in an academic or research library using library system applications
  • Experience with integrated systems, ExLibris Voyager preferred, for acquisitions, serials and cataloging as well as national, international and vendor databases
  • Experience in database management.
  • Experience with standards and practices used in ordering materials, vendor relations and organizing data and information, including electronic data interchange (EDI), AACR2r, RDA, MARC21, and Library of Congress classification and subject headings
  • Strong computer and web application skills including, but not limited to: advanced features of Microsoft Office Suite, particularly with formulas in MS Excel; MS Access; and HTML.
  • Supervisory and training experience
  • Familiarity with current issues related to the functioning of acquisitions activities within technical services and library operations.
  • Effective oral and written communication skills
  • Excellent interpersonal, organizational and problem-solving skills
  • Ability to lift 50 pounds

Benefits: Group life, health, dental, and vision insurance; fifteen vacation days first year and twenty days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Schedule: 35-hour workweek, Monday through Friday 9-5 PM; exempt status.

Date Posted: 02/11/15

Deadline for Applications: Applications received by February 27, 2015 will be considered first.

Position Available: March 2015


Program Assistant

Department: Continuing Education

Summary: Reporting to the Fellowships and Seminars Manager, the Program Assistant is responsible for administrative, communications, and reception support for the Continuing Education Department. The department is responsible for Adult Education Seminars, public programs and events, and professional development programs for teachers.


  • Respond to inquiries about programs via telephone and email;
  • Process class registrations and refunds for the Seminars program;
  • Coordinate daily logistics for seminars, including AV set-up;
  • Edit and maintain seminars web pages;
  • Assist with public programs and teacher programs as needed, and may assist with Research and Academic Program seminars;
  • Assist with publicity for public and teacher programs as needed;
  • Provide basic clerical and technical support for the Director of Continuing Education;
  • Maintain and utilize databases for information retrieval and statistics;
  • Work with other departmental staff to coordinate projects and events;
  • Handle photocopying, filing, errands, proofreading and occasional research tasks;
  • Provide guidance for student workers and volunteer interns;
  • All other tasks or activities needed for the achievement of departmental goals.


  • Bachelor’s degree, with a humanities background, or equivalent experience required;
  • Excellent customer service skills required, as are strong writing and editing skills;
  • Demonstrate strong office management skills including ability to organize and prioritize work;
  • Ability to handle large amounts of detailed and confidential information with accuracy;
  • Proven ability to work independently with high level of initiative;
  • General competency with office, computer, and A/V equipment required;
  • Knowledge of relational databases (like Raiser’s Edge) preferred;
  • Familiarity with Adobe software and HTML and web page design preferred (or ability to learn new applications quickly)

Benefits: Group life, health, dental, and vision insurance; ten vacation days first year and fifteen days thereafter; two personal days and paid holidays annually; long term disability, long term care and TIAA-CREF retirement plan available after one year of service.

Schedule: 35-hour workweek, Tuesdays through Saturdays (with some Monday through Friday weeks.) Occasional evening hours required for seminar registration periods, public programs, and special events. Non-exempt position.

Date Posted: 04/24/15

Date Available: 5/1/15