Employment | Newberry

Employment

Welcome to the Newberry’s Employment Opportunities page. Positions for which the Newberry is currently accepting applications are listed below. Positions will remain posted until filled or until a sufficient pool of qualified candidates has been established.

Unless otherwise directed in the job posting, please send cover letter and résumé to the Human Resources Director. When emailing, please combine cover letter and résumé as one Word or PDF document and submit that document as an email attachment.

Human Resources Director
The Newberry Library
60 West Walton Street
Chicago, IL 60610-7324

Email: hr@newberry.org
Fax: (312) 255-3509

No phone calls please.

In addition to accepting résumés for current vacancies, we keep a file of general and specific inquiries regarding employment at the Newberry. General inquiries should include a preference of position, department and hours (part-time or full-time.) Résumés are kept on file for six months.

We thank you for your interest in employment opportunities at the Newberry.

The Newberry is an equal opportunity employer.

Current Opportunities

Ayer Indigenous Studies Librarian-in-Residence

Development Coordinator

Newberry Mellon Major Projects Fellow

Newberry Mellon Major Projects Fellow

Department: Exhibitions and Major Projects

Term: September 5, 2017 to August 30, 2018, with possible extension for a second year

Summary: The Newberry Mellon Major Projects Fellow will participate in the planning and preparation for the library’s major scholarly initiative framed to respond to the question What is the Midwest? The initiative will include gallery and online exhibitions, additional digital resources, and programs for scholars, students, and the public. This project will draw upon the Newberry collection for a multidisciplinary exploration the past, present, and future of the American Midwest in economic, geographic, and cultural terms. The gallery exhibition will be mounted in the fall of 2019. The project programs will take place during the 2018-19 and 2019-20 academic years. The fellow will report to the Director of Exhibitions and Major Projects.

Responsibilities:

  • For the gallery and digital exhibitions: collaborate with members of the project team (comprising Newberry staff members and outside scholars) in framing and refining exhibition categories; identify preliminary selections, research specific items in the collection for inclusion; translate as needed; assist with label writing, planning, and administration;
  • For the related digital resources: collaborate with the scholarly advisors, Digital Initiatives and Services staff, Information Technology staff, Communications staff, and other library staff members in conceptualizing, designing and implementing the digital humanities components of the project, which may include blog posts, podcasts, videos, interactive timelines and maps, outreach through social media, and crowd-sourced programs; identify preliminary selections, research specific items in the collection for inclusion, assist with researching and writing textual components, as well as with planning and administration;
  • Assist project team in conceptualizing and planning public and scholarly programs;
  • Carry out other assignments as needed to achieve departmental goals;
  • Provide assistance to other Newberry Library departments and initiatives, including but not limited to Collections and Library Services, Research and Academic Programs, Development, and Communications projects.

Qualifications:

  • PhD in a humanities field, with a research focus on the American Midwest; strong preference for specialization in an area other than Chicago;
  • Experience in digital humanities and using primary source materials in research preferred;
  • Familiarity with Microsoft Office suite, Scalar, and project management software preferred;
  • Demonstrated excellent oral and written communications skills and ability to interact and collaborate with diverse constituencies required.

Schedule: One-year full-time, grant-funded, exempt position. 35 hours/week, Monday through Friday with occasional evenings and weekends for special events.

Benefits: Group health, dental, vision and life insurance; fifteen vacation days, two personal days and paid holidays.

Date Posted: January 31, 2017

Date Available: September 5, 2017

Application Deadline: Review of applications will begin April 1, 2017 and will continue until the position is filled.

Application materials should include a cover letter, cv, short (30 pages or less) writing sample, and contact information for three references and should be sent via email to hr@newberry.org

Development Coordinator

Department: Development

Summary: Reporting to the Vice President for Development, the Development Coordinator provides administrative, research, and reporting support for Prospect Research, Relationship Management, and the Newberry Campaign.

Responsibilities:

Campaign

  • Arrange the logistics for campaign-related meetings (Campaign Steering Committee meetings, campaign leadership calls, and individual cultivation and solicitation visits), including scheduling meetings, sending meeting notices, preparing meeting materials, taking minutes, drafting summary notes, and sending follow-up communications;
  • Prepare and provide prospect research to the appropriate staff and volunteers;
  • Maintain and update campaign progress reports, and share them with key campaign staff and volunteers on a regular basis;
  • Track contact reports and relationship management next steps for all campaign prospects and donors in Raiser’s Edge;
  • Create and maintain an effective pledge reminder and billing system, and see that process through to the end of the campaign;
  • Develop and implement a donor recognition system for the campaign;
  • Manage campaign communication on website, newsletter articles, and other vehicles.

Prospect Research

  • Research individual, foundation, and corporate prospects for both Annual Fund and restricted giving. Prepare appropriate research profiles and reports for Development staff and trustees as requested. Maintain research templates, work with Development staff to research and identify potential donors based on the needs of their areas and institutional priorities;
  • Assist in identifying prospects, including patrons currently affiliated with the Newberry, and help assess giving capacity, potential areas of interest, and likelihood for giving in all areas of needed support;
  • Regularly cross-reference comparable institutions’ donor lists and advise appropriate staff;
  • Assist staff with tracking, and ensure all solicitation tracking is up to date within Raiser’s Edge;
  • Research and create profiles for all new event attendees pre-event and gather and record in Raiser’s Edge all post-event feedback and new information; hand off to appropriate staff any next steps.

Relationship Management

  • Develop agendas and lead regular meetings with fundraising officers to discuss relationship management. Work with Development staff to monitor prospect and donor relations on an ongoing basis;
  • Oversee recognition and stewardship processes for donors; including benefit fulfillment, completion of annual report, and donor signage; in partnership with appropriate staff;
  • Assist with special events as needed;
  • Other duties as assigned.

Qualifications:

  • Bachelor’s degree required, with a humanities background preferred;
  • Previous experience in administrative support and/or nonprofit fundraising preferred, but not required;
  • Strong computer skills, including experience working with relational database software and ability to learn new applications quickly;
  • Proven ability to efficiently complete investigative research and communicate findings appropriately;
  • Ability to meet deadlines and manage several projects simultaneously;
  • Excellent organization skills with keen attention to detail;
  • Ability to translate and track items within a relationship management system;
  • Capacity for working both independently and collaboratively as a team member.

Schedule: Full-time, 35 hours/week, Monday through Friday with occasional early mornings and evenings required. Non-exempt position.

Benefits: Group health, dental, vision and life insurance; ten vacation days the first year, fifteen days thereafter, two personal days and paid holidays annually; long term disability, long term care and retirement plan available after one year of service.

Date Posted: May 9, 2017

Date Available: June 1, 2017

Ayer Indigenous Studies Librarian-in-Residence

Term: Two-year appointment, with possible one-year extension

Department: Reader Services

Summary: The Ayer Librarian-in-Residence will have a focus on performing reference, instruction, and outreach duties, with special emphasis on American Indian and Indigenous Studies and the histories of Latin America, the Philippines, and Hawaii, the major strengths of the Ayer and Greenlee collections at the Newberry Library. The Librarian-in-Residence will also serve in other functional areas related to these collections, commensurate with the successful applicant’s interests and skills, and library needs, including archival processing, digital initiatives and services, and other areas. Reporting to the Director of Reader Services, candidates for the Ayer Indigenous Studies Librarian-in-Residence position should be early-career librarians or archivists interested in working with indigenous communities and scholarship who wish to gain experience in a major research library.

For further information on the Ayer and Greenlee collections see: http://www.newberry.org/american-indian-and-indigenous-studies

Primary Responsibilities:

  • Provide reference assistance to library patrons in person, on the phone, and via email;
  • Provide specialized reference assistance relating to the Ayer and Greenlee collections and related fields of study;
  • Provide instruction, tours, and library orientation to visiting groups, resident fellows, and classes,
  • Participate in the development of print and online content for instruction, outreach, promotion of Newberry collections, and service to readers;
  • Collaborate with Newberry research staff and scholarly community, especially with the D’Arcy McNickle Center for American Indian and Indigenous Studies, the Newberry fellowship program, and undergraduate programs;
  • Participate in reference service planning, collection management, library committees, special projects, and other tasks or activities needed for the achievement of departmental goals;
  • Keep abreast of current developments in librarianship and instructional technologies.

Other Potential Responsibilities (to be determined based on skills and interest of the successful applicant and library needs):

  • Process and describe archival collections in the Ayer and Greenlee Collections under the supervision of Maps and Modern Manuscripts Department staff;
  • Work on projects related to cataloging of and collection management for the Ayer and Greenlee Collections under the supervision of Collection Services Department staff;
  • Participate in development of digital projects and metadata creation under the supervision of Digital Initiatives and Services Department staff;
  • Review treatment proposals for materials related to American Indian and Indigenous Studies with Conservation Services and curatorial staff.

Qualifications:

  • MLS/MLIS awarded between 2014 and 2017 strongly preferred. Applicants currently enrolled in an MLS/MLIS program with graduation expected within one year of application will be considered;
  • Coursework in American Indian and Indigenous Studies and/or Latin American history required;
  • Strong general knowledge of the humanities required;
  • Reading and speaking knowledge of Spanish, Portuguese, or an American Indian language strongly preferred;
  • Experience in a research library providing reference, instruction, and outreach highly desirable;
  • Experience in a special collections, archives, or museum setting highly desirable;
  • Knowledge of a variety of print and electronic reference sources and the scholarly literature of American Indian and Indigenous Studies and/or Latin American history highly desirable;
  • History of working with and providing information services to an American Indian community or tribe preferred;
  • Required competencies include:
    • Excellent interpersonal skills;
    • Demonstrated ability to collaborate effectively and communicate effectively with diverse library users and staff;
    • Strong public service orientation requiring tact, patience, and flexibility;
    • Ability to work independently and collegially;
    • Strong leadership, project management, communication, and organizational skills;
    • Computer proficiency;
    • Capacity for working flexibly and creatively in a changing environment.

Schedule: Full time, 35 hours per week, primarily Tuesday-Saturday. Two-year, non-exempt position.

Benefits: First year – health, dental, vision and group life insurance, ten vacation days, two personal days and paid holidays. After one year of service –fifteen vacation days, long-term disability, long-term care, and retirement plan available.

Date Posted: May 25, 2017. Applications accepted until position filled.

Date Available: July 5, 2017