All application materials must be submitted together electronically through the Newberry Library website. Applicants must complete the Information Webform with attachments of the applicant’s Abstract, Project Description, and CV. Letters of reference are submitted by the letter writers, through the Letter of Reference Webform. Letters cannot be submitted as attachments to the applicant’s other materials.
A webform cannot be revised once it is submitted. It cannot be submitted partially; the form and attachments must be submitted together.
PDF files are preferred but not required. The server will accept .doc, .docx, .jpg, or .pdf files.
The Newberry will not accept re-submissions of materials. Once an application or letter of reference has been submitted, the Newberry will not accept a revision.
The Newberry email server cannot accept attachments larger than 10 MB.
An application or letter submission will receive a confirmation screen, and then an electronically generated email within 24 hours.
The Newberry will not accept application materials through postal or electronic mail.
Guidelines for Required Materials
The Newberry will not accept applications which include any materials in excess of the Required Materials described in detail below.
Excessive materials include but are not limited to:
- Images (either embedded or in appendices)
- Abstract or project description exceeding the word limit
- Appendices/bibliography exceeding the word limit
- CVs longer than the five-page limit
- Personal cover letter
- Audio-visual materials
See Eligibility and Application Information before beginning the application process.
Unless otherwise specified in a fellowship description, an application consists of five elements:
- The Information webform. This form asks for contact information, project information, and the name, email, and academic affiliation of each referee. Scholars applying for both long- and short-term fellowships must seperately complete both the long-term and the short-term applications, including each information form and all required letters.
Links to these webforms can be found at the bottom of this page.
Frances C. Allen Fellowship and Susan Kelly Power and Helen Hornbeck Tanner Fellowship applicants must also submit a completed Supplementary form. The form can be downloaded from the link at the bottom of this page. See Supplementary Form, below.
- A Project Abstract of no more than 300 words. Upload the abstract to the webform, when prompted. The abstract should communicate the significance of the project to reviewers who are humanities scholars but may not be specialists in the area of inquiry.
- A Project Description of no more than 1,500 words. Upload the project description to the webform, when prompted.
- Describe the project and its significance (approximately 1,000 words). When appropriate, make specific reference to previously published scholarship in the field that will be revised or supplanted by the proposed project.
- Describe specific Newberry Library materials to be consulted and an outline of the plan of work for the fellowship period (totaling approximately 500 words). Describe key archival holdings at the Newberry and elsewhere as well as key secondary sources that inform your project. Applicants for the Ecole Nationale des Chartes Exchange Fellowship should follow the specific instructions included in the description of that award.
- A current Curriculum Vitae (CV) of no more than five pages. Please use the following commonly accepted terms to describe forthcoming publications:
- “in progress” (not yet completed or submitted)
- “submitted” (currently under review at a journal or press)
- “accepted” (contracted for publication; currently under revision)
- “in press” (in the hands of copy editor, typesetter, or printer)
- Three Letters of Reference. These letters are required by the same deadline as all other application materials. Letters must come directly from the letter writers, not from the applicant. The Newberry prefers to receive letters on institutional letterhead, with a signature, either electronic or manual. Letters must be submitted through the Letter of Reference Webform. The Newberry will not accept letters sent through postal or electronic mail, or through online file-sharing sites. Letters should speak to the proposed project as well as to the qualifications of the applicant. Letters that speak of the applicant’s project in specific terms are more effective than general letters from a dossier. The letters must be in English. Due to the large volume of applications we receive, we will not notify applicants about missing letters. Applicants are responsible for making sure that their referees submit their letters by the deadline.
Predoctoral Applicants: One letter of reference must be from the applicant’s dissertation advisor. On the letter of reference webform, this referee must indicate that the applicant has achieved All But Dissertation (ABD) status of PhD candidacy. Each predoctoral applicant and applicant advisor should review the Eligibility page for further information.
École Nationale des Chartes Fellowship applicants must submit a fourth letter from their university certifying French language fluency.
Lawrence Lipking Fellowship applicants need to submit only one letter of reference.
Fellowship Application Webforms
Click the following links to apply for long- or short-term fellowships. Remember: webforms cannot be saved for submission at a later date, and the Newberry will not accept an additional or amended application or letter once an application or letter has been submitted.
Letter of Reference (for use by letter writers only)
This form is required of applicants for the Frances C. Allen Fellowship or Susan Kelly Power and Helen Hornbeck Tanner Fellowship. Download this form, complete the required information, and upload it as an attachment to the Information webform with other application documents.